Acquittals

If you receive a grant from Creative Victoria, you’ll need to complete an acquittal report at the conclusion of your funded activity. This includes financial reconciliation that evaluates the project and accounts for how the funds were spent.

All grants of $50,000 or more require an independent certified practicing accountant/financial auditor's opinion or certification of grant expenditure as part of the acquittal process.

What do I need to provide?

In general, acquittal reports ask you to provide:

  • a description of your project and how it met your objectives
  • an evaluation of the impact of your project, including things like attendance figures, community impact and creative outcomes
  • a financial reconciliation, showing your actual finances compared with the budget you submitted to Creative Victoria
  • supporting documentation, including reviews, photos, recordings, manuscripts etc.
  • feedback on the Creative Victoria program.

Why am I required to acquit?

The information you provide in your acquittal report will:

  • account for your use of public funds, demonstrating that the funding was used for the purpose for which it was intended and in accordance with your Funding Agreement
  • assist Creative Victoria in assessing how successful funding programs are in meeting the needs of the arts sector and the Victorian community
  • provide you with the opportunity to make suggestions regarding improvements to the funding program.

Once Creative Victoria has received and accepted your acquittal report, you’ll have completed all your obligations under the Funding Agreement.

If you don’t acquit your grant satisfactorily you won’t be eligible to apply for further Creative Victoria funding and action may be taken to recover the grant.

What are my acquittal responsibilities?

You will be sent information about the acquittal process and timeline directly via email. You must submit your acquittals within a specified period following the conclusion of your funded activity.

You can also use the table below to access the online acquittal report template relevant to your grant. Please note: If you received a Creative Victoria grant prior to 30 June 2021, your acquittal will be submitted via the Creative Victoria Grants Portal. If you received a grant post 1 July 2021 your acquittal will be made via the Department of Jobs, Precincts and Regions Grants Portal. The appropriate links are below and all forms are in Word format.

Contact your Creative Victoria Contact Officer if you have trouble downloading your template, require an alternate format or your program doesn't appear in the list.

Programs and Categories - Acquittal

Days to acquit

Creative State Commissions

Submit your acquittal online using the Creative Victoria Grants Portal and include a financial reconciliation and evaluation report.

See Funding Agreement

Creative Activation Fund

Submit your acquittal online using the Creative Victoria Grants Portal and include a financial reconciliation and evaluation report. For more information please see the Creative Activation Fund Online Acquittal Guide

90

Creators Fund

Submit your acquittal online using the Creative Victoria Grants Portal. For more information download Creative Victoria Online Acquittal guidance document

30

Education Partnerships

Submit your Artists in Schools acquittal online using the Creative Victoria Grants Portal

60

Submit your Creative Learning Partnerships acquittal online using the Creative Victoria Grants Portal. For more information download the Creative Learning Partnerships Online Acquittal Guide


60

Major Touring

Submit your acquittal online using the Creative Victoria Grants Portal. At the conclusion of your project, submit a financial reconciliation of the Acquittal Report.

90

Innovation in Marketing Fund and Building Audiences Fund

Submit your acquittal online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

30

Music Works

Submit your acquittal online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

30

Pax Rising

Submit your acquittal online using the Creative Victoria Grants Portal. At the conclusion of your project, submit a financial reconciliation of the Acquittal Report

See funding agreement

Regional Centre for Culture - Local Grants

Submit your acquittal online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

30

Regional Development

Submit your acquittal online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

See funding agreement

Regional Partnerships - programming and operations

Acquittal documents should be submitted electronically to your client manager.

Check your funding agreement for specific acquittal requirements in addition to the following templates:

Summary Actual Gallery Program 2015-16 (galleries) 
Summary Actual Performing Arts Program 2015-16 (performing arts centres)

Reporting portal (for funded organisations only)

Regional Partnerships - Engaging Audiences

Submit your acquittal online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

90

Small Regional Presenters

Submit your acquittal online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

30

Social Impact

Submit your acquittal online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

See your funding agreement

Strategic Initiatives

Check your funding agreement for exact requirements.

Submit your acquittal online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

90

Strategic Investment Fund - Stage 2

Check your funding agreement for exact requirements.

Submit your acquittal online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

30

Strategic Investment Fund - Stage 3

Check your funding agreement for exact requirements.

Submit your acquittal online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

30

Sustaining Creative Workers Initiative

Check your funding agreement for exact requirements.

30

Touring Victoria

Submit your acquittal online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

30

VicArts Grants

Submit your acquittal online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

30

Victorian Live Music Venues

Check your funding agreement for exact requirements. Submit your acquittal online using the Creative Victoria Grants Portal. For more information download the Live Music Venues Program Acquittal Guide

See your funding agreement

Victorian Music Industry Recovery Program

Submit your acquittal online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

See your funding agreement