If you receive a grant from Creative Victoria, at the conclusion of your funded activity you will need to complete an acquittal report - including financial reconciliation - that evaluates the project and accounts for how the funds have been spent.

    All grants of $40,000 and over require an independent certified practising accountant/financial auditor's opinion or certification of the grant expenditure as part of the acquittal process.

    Go to the acquittal processes or read on for some further information about acquittals.

    What you need to provide

    In general, acquittal reports ask you to provide:

    • a description of your project and how it met your objectives
    • an evaluation of the impact of your project, including things like attendance figures, community impact and creative outcomes
    • a financial reconciliation, showing your actual finances compared with the budget you submitted to Creative Victoria
    • supporting documentation, including reviews, photos, recordings, dvds, manuscripts etc
    • feedback on the Creative Victoria program.

    Why you are required to acquit

    The information you provide in your acquittal report will:

    • account for your use of public funds, demonstrating that the funding has been used for the purpose for which it was provided and in accordance with your Funding Agreement
    • assist Creative Victoria in assessing how successful funding programs are in meeting the needs of the arts sector and the Victorian community
    • provide you with the opportunity to make suggestions regarding improvements to the funding program.

    Once Creative Victoria has received and accepted your acquittal report, you will have completed all of your obligations under the Funding Agreement.

    If you do not satisfactorily acquit your grant you will not be eligible to apply for further Creative Victoria funding and action may be taken to recover the grant.

    Acquittal requirements

    All funding recipients will be sent information about the acquittal process and timeline directly via email. Acquittals must be submitted within a specified period following the conclusion of your funded activity.

    You can also use the table below to access the online acquittal report template relevant to your grant. Please note: If you received a Creative Victoria grant prior to 30 June 2021, your acquittal will be submitted via the Creative Victoria Grants Portal. If you received a grant post 1 July 2021 your acquittal will be made via the Department of Jobs, Precincts and Regions Grants Portal, the appropriate links are below.

    All forms are in Word format. Contact your Creative Victoria Contact Officer if you have trouble downloading your template, require an alternate format or your program doesn't appear in the list.

    Programs and Categories - Acquittal

    Days to acquit

    Creative State Commissions

     

    Acquittal is online using the Creative Victoria Grants Portal and includes a financial reconciliation and evaluation report.

    See funding agreement

    Creative Activation Fund

     

    Acquittal is online using the Creative Victoria Grants Portal and includes a financial reconciliation and evaluation report. For more information please see the Creative Activation Fund Online Acquittal Guide.

    90

    Creative Suburbs

     

    Acquittal is online using the Creative Victoria Grants Portal and includes a financial reconciliation and evaluation report.

    90

    Creators Fund

     

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

    30

    Diversity and Inclusion

     

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

    60

    Education Partnerships

     

    Acquittal for Artists in Schools is online using the Creative Victoria Grants Portal.

    60

    Acquittal for Creative Learning Partnerships is online using the Creative Victoria Grants Portal. For more information download the Creative Learning Partnerships Online Acquittal Guide


    60

    Major Touring

     

    Acquittal is online using the Creative Victoria Grants Portal.  At the conclusion of your project you will submit a financial reconciliation of the Acquittal Report.

    90

    Innovation in Marketing Fund and Building Audiences Fund

     

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

    30

    Music Works

     

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

    30

    Pax Rising

     

    Acquittal is online using the Creative Victoria Grants Portal.  At the conclusion of your project you will submit a financial reconciliation of the Acquittal Report.

    See funding agreement

    Regional Centre for Culture - Local Grants

     

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

    30

    Regional Development

     

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

    See funding agreement

    Regional Partnerships - programming and operations

    90

    Acquittal documents should be submitted electronically to your client manager.

    Check your funding agreement for specific acquittal requirements in addition to the following templates.

    Templates:
    Summary Actual Gallery Program 2015-16 (Galleries)
    Summary Actual Performing Arts Program 2015-16 (Performing Arts Centre's)
    Summary of Staff Skills and Professional Development 2015-16 (All)

    Reporting portal (for funded organisations only)

     

    Regional Partnerships - Engaging Audiences

     

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

    90

    Small Regional Presenters

     

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document 

    30

    Social Impact

     

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document 

    See your funding agreement

    Strategic Initiatives

     

    Check your funding agreement for exact requirements.

    Acquittal can be completed using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

    90

    Strategic Investment Fund - Stage 2

     

    Check your funding agreement for exact requirements.

    Acquittal can be completed using the Creative Victoria Grants Portal. For more information download the Stage 2 - Creative Victoria Online Acquittal guidance document

    30

    Strategic Investment Fund - Stage 3

     

    Check your funding agreement for exact requirements.

    Acquittal can be completed using the Creative Victoria Grants Portal. For more information download the Stage 3 - Creative Victoria Online Acquittal guidance document

    30

    Sustaining Creative Workers Initiative

     

    Check your funding agreement for exact requirements.

    Acquittal can be completed using the Creative Victoria Grants Portal. For more information please download:

    Sustaining Creative Workers Online Acquittal guidance document
    Sustaining Creative Workers Online Acquittal guidance document - Accessible Version 

    30

    Touring Victoria

     

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

    30

    VicArts Grants

     

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

    30

    Victorian Live Music Venues 

     

    Check your funding agreement for exact requirements.  Acquittals can be completed online using the Creative Victoria Grants Portal. For more information download the Live Music Venues Program Acquittal Guide

    See your funding agreement

    Victorian Music Industry Recovery Program

     

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document

    See your funding agreement