Unless you have a sponsor with bottomless pockets (and let's face it - what school or arts organisation has that?) then you will need to make a budget. It is important that you develop your budget together with your partner.

Budgets do not have to be complicated. They show all the project expenses as well as where the money is coming from. This is usually represented in an expenditure column and an income column.

Expenditure items may include venues, buses, staff and artist wages, casual relief teaching costs, purchase or hire of equipment, documentation costs, materials or the purchase of props.

Also include donations of goods, volunteer hours and the free use of facilities in your expenditure column and label them as 'in kind'. Approximate how much these might have cost if you had to pay for them and put their nominal dollar value in your tally along with cash expenses.

Income may include contributions from either partner, a grant, fundraising or earned income from DVD sales or ticket sales. It will also include any 'in-kind' contributions that you had identified in expenditure.

Once you have a total for each column, you can see if you have enough funds and resources to meet the demands of your project plan. If not, you may need to scale back your project or seek additional funds.

Finding a funding source for your project can be a task shared between artist and teacher or arts organisation and school.

Creative Victoria offers grants which may meet your project needs. More information can in our Funding and Support section.

Many philanthropic organisations, local governments and service clubs (eg. Lions, Rotary) provide grants to schools, arts organisations or individuals.

PLANNING TOOL:


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