If you receive a grant from Creative Victoria, at the conclusion of your funded activity you will need to complete an acquittal report - including financial reconciliation - that evaluates the project and accounts for how the funds have been spent.

    All grants of $40,000 and over require an independent certified practising accountant/financial auditor's opinion or certification of the grant expenditure as part of the acquittal process.

    Go to the acquittal processes or read on for some further information about acquittals.

    What you need to provide

    In general, acquittal reports ask you to provide:

    • a description of your project and how it met your objectives
    • an evaluation of the impact of your project, including things like attendance figures, community impact and artistic outcomes
    • a financial reconciliation, showing your actual finances compared with the budget you submitted to Creative Victoria
    • supporting documentation, including reviews, photos, recordings, dvds, manuscripts etc
    • feedback on the Creative Victoria program.

    Why you are required to acquit

    The information you provide in your acquittal report will:

    • account for your use of public funds, demonstrating that the funding has been used for the purpose for which it was provided and in accordance with your Funding Agreement
    • assist Creative Victoria in assessing how successful funding programs are in meeting the needs of the arts sector and the Victorian community
    • provide you with the opportunity to make suggestions regarding improvements to the funding program.

    Once Creative Victoria has received and accepted your acquittal report, you will have completed all of your obligations under the Funding Agreement.

    If you do not satisfactorily acquit your grant you will not be eligible to apply for further Creative Victoria funding and action may be taken to recover the grant.

    Acquittal requirements

    Use the table below to link to the online Creative Victoria Grants Portal or download the acquittal report template for your funding program. You will need to submit the acquittal report within the timeframe specified in the 'Days to acquit' column.

    All forms are in Word format. Contact your Creative Victoria Contact Officer if you have trouble downloading your template, require an alternate format or your program doesn't appear in the list.

    Programs and Categories - Acquittal

    Days to acquit

    VicArts Grants

     

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document (DOC, 349.5 KB)

    30

    Creative Suburbs

     

    Acquittal is online using the Creative Victoria Grants Portal and includes a financial reconciliation and evaluation report.

    90

    Creators Fund

     

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document (DOC, 349.5 KB)

    30

    Education Partnerships

     

    For grants funded after 1 January 2014

    Acquittal for Artists in Schools is online using the Creative Victoria Grants Portal. For more information download the Artists in Schools Online Acquittal Document (DOC, 147.0 KB)


    60

    Acquittal for Virtual Creative Professionals in Schools is online using the Creative Victoria Grants Portal. For more information download the Virtual Creative Professionals in Schools Acquittal          Guide DOC, 145.0 KB.


    90

    Hong Kong Business of Design Week

     

    Acquittal is online using the Creative Victoria Grants Portal.  At the conclusion of your project you will submit a financial reconciliation of the Acquittal Report.

    31 January 2017

    Major Touring

     

    Acquittal is online using the Creative Victoria Grants Portal.  At the conclusion of your project you will submit a financial reconciliation of the Acquittal Report.

    90

    Innovation in Marketing Fund

     

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document (DOC, 349.5 KB)

    30

    Music Works

     

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document (DOC, 349.5 KB)

    30

    Pax Rising

     

    Acquittal is online using the Creative Victoria Grants Portal.  At the conclusion of your project you will submit a financial reconciliation of the Acquittal Report.

    28 November 2017

    Regional Centre for Culture - Local Grants

     

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document (DOC, 349.5 KB)

    30

    Regional Partnerships - programming and operations

    90

    Acquittal documents should be submitted electronically to your client manager.

    Check your funding agreement for specific acquittal requirements in addition to the following templates.

    Templates:
    Summary Actual Gallery Program 2015-16 (XLS, 6.6 MB) (Galleries)
    Summary Actual Performing Arts Program 2015-16 (XLS, 6.6 MB) (Performing Arts Centre's)
    Summary of Staff Skills and Professional Development 2015-16 (DOCX, 757.9 KB) (All)

    Arts Industry Checklist

     

    Regional Partnerships - Engaging Audiences

     

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document (DOC, 349.5 KB)

    90

    Small Regional Presenters

     

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document DOC, 349.5 KB

    30

    Strategic Initiatives

     

    Check your funding agreement for exact requirements.

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document (DOC, 349.5 KB)

    90

    Touring Victoria

     

    For grants funded after 1 December 2013

    Acquittal is online using the Creative Victoria Grants Portal. For more information download the Creative Victoria Online Acquittal guidance document (DOC, 349.5 KB)

    30