The Virtual Creative Professionals in Schools Program 2017 is the second round of a pilot program designed to investigate innovative and effective delivery methods to enable partnerships between remote schools and creative professionals using new technologies.
For full details of the Virtual Creative Professionals in Schools program, please read through all sections below
The Virtual Creative Professionals in Schools (VCPS) Program is a pilot program designed to connect creative practitioners and organisations with remotely located schools via new technologies.
This program is a partnership between Creative Victoria's Education Partnerships team, the Department of Education and Training's (DET) Digital Learning and STEM Branch and the Victorian Curriculum and Assessment Authority (VCAA)
The purpose of this pilot program is to support creative professionals and organisations to undertake creative collaborations with remote schools using new technologies.
Technology will be used not only to connect the collaborators, but to bring the creative project to life.
Projects could range from (but are not limited to) a music project using online composition software, to a digital exhibition, a fashion, design or games development project, a film collaboration or a theatre work produced for online audiences.
Up to six projects will be supported as part of stage two of the pilot. Participants will be expected to deliver a creative project and contribute to an evaluation of the pilot program to inform the future of the program.
The VCPS aims to;
- Open up access to creative talent for remotely located students and teachers
- Create quality arts and creative learning opportunities for students
- Create quality teacher professional learning opportunities
- Create opportunities for creative professionals to expand and enhance their practice
- Create opportunities for a broad range of creative professionals and arts organisations to work with regional and remote schools
Eligible schools with demonstrated ability deliver curriculum and blended learning using virtual platforms will be identified by the DET Digital Learning and STEM Branch and invited to submit a School Expression Of Interest.
Creative Professionals and Organisations
The program invites Expressions of Interest from Victorian creative professionals and arts organisations that are comfortable collaborating virtually across digital platforms and have experience working in partnership with schools or communities.
Shortlisted Victorian creative professionals and arts organisations will be matched with individual schools by Creative Victoria, DET and VCAA representatives. Each match will then work together to create a project proposal.
Partnership projects will be recommended for funding and the schools will be the recipients and managers of the grant.
Funding of up to $15,000 is available for projects between an individual creative professional and a school.
Funding of up to $35,000 is available for partnership projects between a creative organisation and a school.
Funding may go towards artists' fees, casual relief teacher fees, travel and accommodation costs and other direct project costs. Funding may not go towards ICT infrastructure.
The Application Process
There are two stages and six steps in the application process:
Step 1. Creative professionals and organisations submit an Expression of Interest to Creative Victoria.
Step 2. DET identifies and invites schools to submit an Expression of Interest.
Step 3. DET, VCAA and Creative Victoria meet to match the creative professionals and organisations. Matches will be made based on the expertise and working methods of the creative professionals / organisations, matched to the school's needs and aims.
Step 4. Creative Victoria, DET and VCAA staff will meet with each of the matched schools and their matched creative professionals and/or organisations to discuss their ideas, aims and expectations for a collaborative project. The school and their creative partner will work together to develop a project application. A project application form will be supplied.
Step 5. The schools submit the project application to Creative Victoria.
Step 6. Applications are assessed against program criteria by Creative Victoria, DET and VCAA representatives and up to six projects will be recommended to the Minister for Creative Industries for funding approval.
Key Dates - for the 2017 round
- School EOIs close Monday 19 December 2016
- Creative professionals and arts organisations EOIs close Friday 23 December
- Matchmaking meeting January 2017
- Notification of matches Friday 3 February
- Application meetings February
- Project proposals from schools close Friday 31 March
- Notification of successful projects Tuesday 19 April
Creative Professionals and Organisation Requirements
If a creative professionals or organisation is selected to be involved in a Virtual Creative Professionals in Schools project it will be required to:
- work collaboratively with the school in the planning, delivering, monitoring and evaluation of the project
- develop a project in line with the school's curriculum planning, assessment and reporting processes
- provide evidence of a Working with Children Check for any staff working in schools
- provide evidence of public liability cover up to $10 million
If a school is selected to be involved in a Virtual Creative Professionals in Schools program it will be required to:
- work collaboratively with a creative professionals or organisation in the planning, delivering, monitoring and evaluation of a project
- develop a project in line with the school's curriculum planning, assessment and reporting processes
- nominate a key person in the school as a Project Coordinator with an appropriate budgeted time allocation for attending briefings, planning sessions with the creative professionals or arts organisation and where necessary Creative Victoria and STEM and Digital Learning Branch staff
- provide the creative professional or organisation with a suitable ICT support for virtual learning to take place.
The 2017 round Expressions of Interest are now open.
The Virtual Creative Professionals in Schools grant application is in two stages:
Submitting an Expression of Interest
Step 1. Creative Professionals and arts organisations should check their eligibility (under the "Overview tab on this webpage), and if eligible fill out the appropriate Expression of Interest form below, and submit by close of business on Friday 23 December 2016.
Step 2. Schools will be selected and invited to submit a "Schools Expression of Interest" in consultation with DET's STEM and Digital Learning Branch, and will be contacted by Creative Victoria directly and invited to submit an EOI by Monday 19 December 2016.
Step 3. Schools and creative professionals and/or arts organisations will then be paired by matching creative professional or arts organisations' expertise with the priorities and curriculum requirements of the schools.
Preparing a project proposal
Step 4. Creative Victoria, DET and VCAA representatives will meet with each of the matched schools and their matched creative professionals and/or arts organisations to discuss their ideas, aims and expectations for a collaborative project. The school and their creative professionals or arts organisations will then work together to develop a project application. The project application must be submitted by the school to Creative Victoria by Friday 31 March 2017.
Step 6. Applications are assessed against program criteria by Creative Victoria, DET and VCAA representatives and up to six VCPS in Schools projects are recommended to the Minister for Creative Industries for funding. Once the recommendations are signed off Creative Victoria will notify all applicants of the outcome.
- Go to the Great Partnerships: How-to Guide for Arts and Education page.
- Visit the Education Partnerships video clips page for a range of clips from previously funded projects.
Following the EOI shortlisting process that pairs creative professionals and arts organisations with schools, schools will be invited to work with a creative professional or arts organisation and submit a project application to Creative Victoria.
The schools submit the project application to Creative Victoria. Applications close on Friday 31 March 2017.
Applications are assessed against program criteria by the Creative Victoria, DET STEM and Digital Learning Branch and VCAA representatives and the approximately six VCPS in Schools projects will be recommended to the Minister for Creative Industries for funding. Once the recommendations are signed off Creative Victoria will notify all applicants of the outcome in early April 2017.
Successful projects will need to be aware of the following information in relation to their funding.
On January 1 2015 Creative Victoria formally transitioned into Creative Victoria, a new State Government body dedicated to supporting, championing and growing the arts and creative industries.
As a recipient of Creative Victoria funding, you are required to:
- Notify Creative Victoria of any changes to your proposed project, especially changes in project personnel
- Publicly acknowledge the support of the Victorian Government using specific logos and text
- Acquit your grant by completing a written report on the outcomes of your funded project.
Logos and Text Acknowledgement
The Creative Victoria logo device and text acknowledgement below must be included on any promotional materials produced by the grant recipient in relation to the funded activity.
These may include (but are not restricted to):
- Posters, fliers and brochures
- Information and education kits
- Programs and catalogues
The Creative Victoria logo device is available in a variety of formats, please take note of the guidelines for its use.
The following text/verbal acknowledgement of Victorian Government support should be used in any speeches, media releases, interviews and other circumstances where a logo may not be possible:
[This project] is funded by the Victorian Government through Creative Victoria and is supported by the Department of Education and Training.
When your VCPS in Schools project is completed, you must provide Creative Victoria with an acquittal report within 90 days.
The acquittal report includes a financial reconciliation. For further information go the Acquittals page.
For further information about the program please contact:
Program Manager, Education Partnerships
T: 03 8683 3113