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Touring Victoria

Overview

Applications for funding through the Touring Victoria program have closed.

The information and guidelines on these pages relate to past rounds of funding and may be revised into the future. Information, guidelines and dates for the next funding round will be provided via this website and the monthly Creative Victoria eNews.

Touring Victoria provides support for Victorian arts organisations or artists touring a professional production, performance, exhibition or program to regional and outer-metropolitan Victoria.  Tours need to demonstrate market demand and involve partnerships with presenting organisations, galleries or venues.

Aims and priorities

Touring Victoria aims to:

  • Ensure that Victorians in regional Victoria and outer metropolitan Melbourne have access to a wide range of professional arts experiences.
  • Support professional Victorian-based presenters, galleries, arts companies, and artists to deliver quality touring shows in regional Victoria and outer metropolitan Melbourne.
  • Support the development of new touring circuits throughout the State and sustain main-stage Victorian touring activity.
  • Enhance the quality, quantity and diversity of touring activity throughout Victoria.

Examples of touring activity supported include:

  • Touring a single production, performance or exhibition, taking in multiple destinations in regional Victoria and outer metropolitan Melbourne
  • Touring a single production, performance or exhibition to a single destination in regional Victoria or outer metropolitan Melbourne on a one-off, exclusive basis
  • Touring a program of more than one production, performance or exhibition to multiple destinations in regional Victoria and outer metropolitan Melbourne.

Priority is given to:

  • Tours to regional Victorian destinations.
  • Tours where presenters pay a performance or exhibition fee to bring the tour to their communities.  Self-presented tours that do not include partnerships with local presenters are a low priority.
  • Tours where the majority of presenters are confirmed.  For tours of a production, performance or exhibition to one destination on a one-off, exclusive basis, presenter partnerships and community support must be confirmed.
  • Supporting direct onroad touring costs and the associated costs of delivering community engagement activities in regional and outer metropolitan Victorian locations.
  • Tours that include community engagement activities and/or professional development opportunities for local artists and other arts professionals.

Note: while your touring itinerary or program can include inner metropolitan destinations, as a general rule Touring Victoria funding supports regional and outer metropolitan touring costs.

Eligibility

Touring Victoria accepts applications for tours that present works by Victorian arts organisations and artists that have a history of presenting quality, professional arts product in Victoria.

Note: State-owned cultural agencies and other cultural organisations receiving recurrent funding through Creative Victoria, including through the Organisations Investment Program, are eligible to apply to Touring Victoria.  This includes cultural organisations applying for contemporary music tours, where they would not be eligible to apply to Creative Victoria’s Music Works Grants program, unless the application is from a State-owned cultural agency or an organisation receiving recurrent funding through Creative Victoria’s Organisations Investment Program.

What will not be funded

The following activities are not funded through Touring Victoria:

  • Marketing, administration and core organisational overhead costs including salaries.
  • Tours that are predominantly schools-based.
  • Competitions, eisteddfods, awards or fundraising activities.
  • Tours of contemporary music – these should be directed to Creative Victoria’s Music Works Grants program.

Applicants who have not satisfactorily acquitted a previous grant, including individuals who have been principal in an organisation that has not acquitted a previous grant, are ineligible to receive further funding.

Closing dates

Applications close at 5pm, Wednesday 3 February for tours commencing after 1 July 2016.

It takes approximately 12 weeks from the closing date until funding results are available.

Funds available

There is no upper limit to the level of grant. Applicants intending to apply for more than $25,000 need to discuss their tours with Touring Victoria staff prior to the closing dates.

How to Apply

Applications for funding through the Touring Victoria program have closed.

The information and guidelines on these pages relate to past rounds of funding and may be revised into the future. Information, guidelines and dates for the next funding round will be provided via this website and the monthly Creative Victoria eNews.

Preparing an application

An online application to the Touring Victoria category comprises of information you provide about the proposed tour, a budget, tour itinerary and artistic and other support material. 

To prepare your application, you should:

  1. Read all the program information.
  2. Contact program staff with any questions.
  3. You can draft your application using the Application drafting tool  (PDF, 98KB) and Budget drafting tool  (XLS, 90KB).
  4. Enter your application into the online Grants Portal.
  5. Upload your completed Tour Itinerary template  (XLS, 40KB) and artistic and other support material.
  6. Submit your completed application.

Note: If you are also applying to Federal Government national touring programs for this tour you must upload your itinerary and budget forms as support material for your Touring Victoria application.  Use Creative Victoria’s online budget form in the Grants Portal to provide a top level summary of your budget and the Touring Victoria Tour Itinerary template for the Victorian itinerary only.

Tour proposal

Provide a clear and comprehensive description of your tour and what you are proposing to do. You must cover the following:

The tour

  • Describe the production, performance, exhibition or program that is touring or being developed to tour.
  • Provide credentials of performers, artists, curatorial or other key creative personnel involved in the tour, including touring history highlights.
  • Provide details of community engagement experiences and professional development opportunities such as post-show talks, workshops and masterclasses, artists/curator talks, and skills exchange activities.  This is mandatory for tours to one destination.

Management of the tour

  • Provide credentials of the personnel, agent or organisation responsible for managing and coordinating the tour and tour partnerships.
  • Explain the itinerary. If you are applying for support of the Victorian leg of a national or international tour, you must also provide information on the itinerary outside Victoria.
  • Upload a completed Tour Itinerary template.  Note that program staff may contact presenters to check details.
  • Describe the type and level of partnerships with presenters including marketing, publicity, audience development and community engagement.

Note: If you are also applying to Federal Government national touring programs for this tour you must upload your itinerary and budget forms as support material for your Touring Victoria application.  Use Creative Victoria’s online budget form in the Grants Portal to provide a top level summary of your budget and the Touring Victoria Tour Itinerary template for the Victorian itinerary only.

Benefits of the tour

Explain the benefits or beneficiaries of the tour.  For example, they may include:

  • Improving access for a particular audience, region or community.
  • Building or expanding a demonstrated audience base or market niche.
  • Providing professional or development opportunities for the artist(s) on tour or artists and arts professionals at the destinations toured to.
  • Contributing to the development and continued vitality of an art form or cultural sector.

Assessment

Assessment criteria

Quality

  • The quality of the touring performance, exhibition or program.

Viability

  • Tour viability, based on planning, timeline and budget, in light of the scale and complexity of the tour.
  • Level of contribution to the tour from sources other than Creative Victoria, in particular performance or exhibition fees from the organisation(s) presenting the tour.

Engagement

  • Experiences offered to regional and outer-metropolitan Melbourne communities including post-show talks, workshops and masterclasses, artists/curator talks.
  • Appropriate levels of engagement and partnerships developed with presenters.
  • Professional development opportunities artists and other arts professionals based in regional Victoria and outer metropolitan Melbourne.

Regional demand

  • Demonstration of audience reach and market demand through an itinerary confirmed with the majority of presenters.
  • Demonstration of relevant community interest and support, mandatory if touring to one destination only.

Assessment process

Applications are assessed by an advisory panel appointed by the Minister for Creative Industries, comprising external arts sector and other relevant representatives.

The panel assesses and prioritises each application against the program aims and priorities and assessment criteria as described in these guidelines. Recommendations are submitted to the Minister for Creative Industries for final approval.

It takes approximately 12 weeks from the closing date until funding results are available. Applicants will then be advised in writing of the outcome of their submission.

Responsibilities

As a recipient of Creative Victoria funding, you are required to:

  • Notify Creative Victoria of any changes to your proposed tour
  • Publicly acknowledge the support of the Victorian Government using specific logos and text
  • Acquit your grant by completing a written report on the outcomes of your funded project.

Notification of changes

Once you have received funding you are required to keep Creative Victoria advised of any significant changes that may impact on the tour. Changes to itineraries (dates, venues etc) and expenditure of approved funding can normally be accommodated as variations to a funding agreement. You should contact Touring Victoria program staff to discuss any likely changes.

Logos and Text Acknowledgement

Logos

The Creative Victoria logo device must be included on all promotional materials produced by the grant recipient in relation to the funded activity.

Creative Victoria logo

These may include (but are not restricted to):

  • Posters, fliers and brochures
  • Advertisements
  • Invitations
  • Information and education kits
  • Signage
  • Programs and catalogues
  • Websites.

The size and position of the logo should be commensurate with the level of funding provided by the Victorian Government through Creative Victoria in relation to other supporters.

The Creative Victoria logo device is available in a variety of formats, please take note of the guidelines for its use.

Text Acknowledgement

The following text/verbal acknowledgement of Victorian Government should be used in any speeches, media releases, interviews and other circumstances where a logo may not be possible:
[This project is] supported by the Victorian Government through Creative Victoria

Acquittal Reports

When your funded activity is completed, you must provide Creative Victoria with an acquittal report within 90 days.

Failure to satisfactorily acquit funding will make you ineligible for future Creative Victoria funding and may result in action to recover the grant.

The acquittal report includes a financial reconciliation. For grants of $40,000 and over the acquittal report must include an opinion or certification by an independent auditor that verifies the financial reconciliation.

For further information go the the Acquittals page.

Contact

For further information about the program, or to discuss your proposal, please contact:

Fiona Beckwith

T: 03 8683 3137 or 1800 134 894 (toll free country Victoria only)
fiona.beckwith@ecodev.vic.gov.au

Related resources

Apply online

Drafting tools

Upload template

Information for all applicants