• Decrease Text Size
  • Decrease Text Size
  • Print

Virtual Creative Professionals In Schools

Overview

The Virtual Creative Professionals in Schools (VCPS) Program is a pilot program designed to connect creative practitioners and organisations with remotely located schools via new technologies. Applications for round 1 of this program have closed.

This program is a partnership between the Education Partnerships Team at Creative Victoria and the Department of Education and Training’s (DET) Digital Learning and STEM Branch.

Program Purpose

The purpose of this pilot program is to support creative professionals and organisations to undertake creative collaborations with remote schools using new technologies. 

Technology will be used not only to connect the collaborators, but to bring the creative project to life. 

Projects could range from (but are not limited to) a music project using online composition software, to a digital exhibition, a fashion, design or games development project, a film collaboration or a theatre work produced for online audiences.

Five projects will be supported as part of the pilot. Participants will be expected to deliver a creative project and contribute to an evaluation of the pilot program to inform the future of the program.

Program Objectives

The VCPS aims to;

  • Open up access to creative talent for remotely located students and teachers
  • Create quality arts and creative learning opportunities for students
  • Create quality teacher professional learning opportunities
  • Create opportunities for creative professionals to expand and enhance their practice
  • Create opportunities for a broad range of creative professionals and arts organisations to work with regional and remote schools

Eligibility

Schools

Up to ten eligible schools, including school ‘clusters’, with demonstrated ability deliver curriculum and blended learning using virtual platforms will be identified by the DET Digital Learning and STEM Branch and invited to submit a School Expression Of Interest.

For school 'cluster' projects a lead school must be nominated at the EOI stage. 

Creative Professionals and Organisations

The program invites Expressions of Interest from Victorian creative professionals and organisations that are comfortable collaborating virtually across digital platforms and have experience working in partnership with schools or communities.

Shortlisted Victorian creative professionals and arts organisations will be matched with either individual  schools or a cluster of schools by Creative Victoria and the Department of Education and Training. Each match will then work together to create a project proposal.

Funding

Partnership projects will be recommended for funding and the schools will be the recipients and managers of the grant.

Funding of up to $15,000 is available for projects between an individual creative professional and a school or school cluster.

Funding of up to $35,000 is available for partnership projects between a creative organisation and a school or school cluster.

Funding may go towards artists' fees, casual relief teacher fees, travel and accommodation costs and other direct project costs. Funding may not go towards the ICT infrastructure.

The Application Process

There are two stages and six steps in the application process:

Stage One

Step 1.  Creative professionals and organisations submit an Expression of Interest to Creative Victoria.

Step 2.  DET identifies and invites up to ten schools or schools clusters to submit an Expression of Interest.

Step 3.  DET and Creative Victoria meet to match the creative professionals and organisations. Matches will be made based on the expertise and working methods of the creative professionals / organisations, matched to the school's needs and aims.

Stage Two

Step 4.  Creative Victoria will contact each of the DET identified schools and their matched creative professionals and/or organisations to discuss their ideas, aims and expectations for a collaborative project. The school and their creative partner will work together to develop a project application. (A project application form will be supplied.)

Step 5.  The schools submit the project application to Creative Victoria.

Step 6.  Applications are assessed against program criteria by the Creative Victoria and DET representatives and five projects will be recommended to the Minister for Creative Industries for funding approval.

N.B. Once the successful VCPS partners have been notified, a DET STEM and Digital Learning Branch member and a Creative Victoria VCPS Program Team member will meet at the school with the school project lead and lead creative professional for a detailed planning meeting before the commencement of each project.

Key Dates - 2016

  • Project proposals from schools CLOSED - 9 June
  • Notification of successful projects - mid July

Creative Professionals and Organisation Requirements

If a creative professionals or organisation is selected to be involved in a Virtual Creative Professionals in Schools project it will be required to:

  • work collaboratively with the school/s in the planning, delivering, monitoring and evaluation of the project
  • develop a project in line with the school’s curriculum planning, assessment and reporting processes
  • provide evidence of a Working with Children Check for any staff working in schools
  • provide evidence of public liability cover up to $10 million (for arts organisations only)

School/s Requirements

If a school or cluster of schools is selected to be involved in a Virtual Creative Professionals in Schools program it / they will be required to:

  • nominate a lead school if working in a cluster
  • work collaboratively with a creative professionals or organisation in the planning, delivering, monitoring and evaluation of a project
  • develop a project in line with the school’s curriculum planning, assessment and reporting processes
  • nominate a key person in the school as a Project Coordinator with an appropriate budgeted time allocation for attending briefings, planning sessions  with the creative professionals or arts organisation and where necessary Creative Victoria and STEM and Digital Learning Branch staff
  • provide the creative professional or organisation with a suitable ICT support for virtual learning to take place.

How to Apply

The 2016  round Expressions of Interest have closed

STAGE 1

SUBMITTING AN EXPRESSION OF INTEREST

The Virtual Creative Professionals in Schools grant application is in two stages:

Step 1. Creative Professionals and arts organisations should check their eligibility (under the "Overview tab on this webpage), and if eligible fill out the appropriate Expression of Interest form below, and submit by close of business on Friday 15 April 2016.

Step 2. Schools and / or school clusters will be selected and invited to submit a "Schools Expression of Interest" in consultation with DET’s STEM and Digital Learning Branch, and will be contacted by Creative Victoria directly.

Step 3. Schools and creative professionals and/or arts organisations will then be paired by matching creative professional or arts organisations' expertise with the priorities and curriculum requirements of the schools. Matched schools and creative professionals or arts organisations will then be supported to design a project for and complete an project application in partnership. Project proposals are submitted by the school to Creative Victoria by Thursday 9 June 2016.

Stage 2

Step 4. Creative Victoria will contact each of the DET identified schools and their matched creative professionals and/or  arts organisations to discuss their ideas, aims and expectations for a collaborative project. The school and their creative professionals or arts organisations will work together to develop a project proposal.

VCPS Application drafting tool  (DOCX, 109KB)

VCPS Budget guidance  (DOC, 114KB)

 (XLS, 103KB)Creative Victoria Budget drafting tool  (XLS, 103KB)

Step 5. The schools submit the project application to Creative Victoria. Applications close on Thursday 9 June 2016.

Step 6. Applications are assessed against program criteria by the Creative Victoria and DET STEM and Digital Learning Branch  representatives and the approximately five VCPS in Schools projects are recommended to the Minister for Creative Industries for funding. Once the recommendations are signed off Creative Victoria will notify all applicants of the outcome.

N.B. Once the successful VCPS partners have been notified, a DET STEM and Digital Learning Branch member and a Creative Victoria VCPS Program Team member will meet at the school with the school project lead and lead creative professional for a detailed planning meeting before the commencement of each project.

 

Related resources

Assessment

Following the EOI shortlisting process that pairs creative professionals and arts organisations with schools or school clusters, approximately ten schools will be invited to work with a creative professional or arts organisation and submit a project application to Creative Victoria.

The schools submit the project application to Creative Victoria. Applications close on Thursday 9 June 2016.

Applications are assessed against program criteria by the Creative Victoria and DET STEM and Digital Learning Branch  representatives and the approximately five VCPS in Schools projects are recommended to the Minister for Creative Industries for funding. Once the recommendations are signed off Creative Victoria will notify all applicants of the outcome.

Responsibilities

Successful projects will need to be aware of the following information in relation to their funding.

On January 1 2015 Creative Victoria formally transitioned into Creative Victoria, a new State Government body dedicated to supporting, championing and growing the arts and creative industries.

As a recipient of Creative Victoria funding, you are required to:

  • Notify Creative Victoria of any changes to your proposed project, especially changes in project personnel
  • Publicly acknowledge the support of the Victorian Government using specific logos and text
  • Acquit your grant by completing a written report on the outcomes of your funded project.

Logos and Text Acknowledgement

The Creative Victoria logo device and text acknowledgement below must be included on any promotional materials produced by the grant recipient in relation to the funded activity.

These may include (but are not restricted to):

  • Posters, fliers and brochures
  • Advertisements
  • Invitations
  • Information and education kits
  • Signage
  • Programs and catalogues
  • Websites.

Logos

Creative Victoria logo

The Creative Victoria logo device is available in a variety of formats, please take note of the guidelines for its use.

Text Acknowledgement

The following text/verbal acknowledgement of Victorian Government support should be used in any speeches, media releases, interviews and other circumstances where a logo may not be possible:

[This project] is funded by the Victorian Government through Creative Victoria and is supported by the Department of Education and Training.

Acquittal Reports

When your VCPS in Schools project is completed, you must provide Creative Victoria with an acquittal report within 90 days.

The acquittal report includes a financial reconciliation. For further information go the Acquittals page.

Contact

For further information about the program please contact:

Erica Sanders

Program Manager, Education Partnerships
T: 03 8683 3113
erica.sanders@ecodev.vic.gov.au

Related Resources

Apply Online

Guidance and tools

Other Information