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Extended School Residencies

Overview

The next round of Extended School Residency program funding opened 14 April 2015. 

This category brokers and supports creative partnerships between arts and cultural organisations and Victorian schools. 

The Extended School Residencies partnership projects are supported by the Partnership Officer at Arts Victoria as well as through professional learning for teachers and artists.

 Aims and Objectives

Taking place over a minimum of two schools terms, Extended School Residencies seek to:

  • support creative collaborations between artists, arts and cultural organisations, students, teachers and school communities
  • generate engaging and challenging learning experiences in the arts and across the curriculum
  • provide opportunities for arts and cultural organisations to develop their professional practice through collaborative partnerships
  • provide opportunities for smaller schools with a high proportion of socio-economically disadvantaged students to enrich learning and teaching
  • provide opportunities for a broad range of organisations across the arts and cultural sector to work with schools.

Eligibility

Organisations

The program invites Expressions Of Interest from Victorian arts and cultural organisations that have experience working in partnership with schools or communities.

Arts organisations undertaking an Extended School Residency in 2015 are ineligible to apply for 2016.  They are encouraged to reflect on the current project and pursue further partnership opportunities with their partner school.

It is strongly recommended that arts and cultural organisations contact the program manager before submitting an Expression of Interest.

Schools

Eligible schools will be identified by the Department of Education and Training, Independent Schools Victoria and the Catholic Education Office and invited to submit a School Expression Of Interest.

Shortlisted organisations will be matched with schools by Arts Victoria, the Department of Education and Training, Independent Schools Victoria and the Catholic Education Office and invited to develop and submit a project application.

Funding

A small number of projects will be recommended for funding. Funding of $40,000 is available for each school.

Funding may go towards artists' fees, casual relief teacher fees and other direct project costs. Additional funding is available to regional projects to meet travel and accommodation expenses.

Australia Council logo

The program is assisted by the Australian Government through the Australia Council, its arts funding and advisory body, and the Victorian Government.

The Application Process

There are two stages and six steps to the full Extended School Residencies application process:

Stage1

Step 1.  An organisation submits an Arts Organisation Expression of Interest to Arts Victoria.

Step 2.  Department of Education and Training (DET), Independent Schools Victoria (ISV) and the Catholic Education Office (CEO) identify and invite a small number of schools to submit a School Expression of Interest.

Step 3.  DET and Arts Victoria broker partnerships between the arts and cultural organisations and schools by matching organisations’ expertise and working methods with the priorities and curriculum requirements of the schools.

Stage 2

Step 4.  The matched schools and the arts or cultural organisations meet and collaboratively design a partnership project.

Step 5.  The schools then submit their detailed project applications to Arts Victoria.

Step 6.  Applications are assessed and a small number of Extended School Residencies are recommended for funding.

 

Key Dates

Monday 13 April 2015       ESR Industry Information Day

Tuesday 14 April 2015       ESR Expressions of Interest open

Monday 11 May 2015        ESR School Expressions of Interest close

Monday 18 May 2015        ESR Arts and Cultural organisations Expressions of Interest close

June 2015                            Notification of short-listed arts and cultural organisations and schools

Monday 27 July 2015         Creative Victoria Grants Portal opens for registration

Monday 17 August 2015    Closing date for project applications form schools. Applications must be submitted online using the Arts Victoria grants portal

Tuesday 18 August 2015     Applicants can access a printable copy of the submitted application

November 2015                   Notification of funding results

Arts and Cultural Organisation Requirements

If an Arts and Cultural Organisation is selected to be involved in an extended school residencies project it will be required to:

  • work collaboratively with the school in the planning, delivering, monitoring and evaluation of a partnership project
  • develop a project in line with the school’s curriculum planning, assessment and reporting processes
  • nominate a key person in the arts or cultural organisation as the primary contact for the project, with an appropriate time allocation for attending briefings, planning meetings, professional learning sessions and communications with the school and Arts Victoria
  • budget for, and attend, the Arts Victoria Extended School Residencies Induction Day in Melbourne
  • work collaboratively with the school and Arts Victoria to develop a further Professional Learning Day specifically tailored to your project, which will also need to be considered in the budget and timeline
  • provide evidence of a Working with Children Check for all staff working in schools
  • provide evidence of public liability cover up to $10 million.

School Requirements

If a school is selected to be involved in an Extended School Residencies program it will be required to:

  • work collaboratively with an arts or cultural organisation in the planning, delivering, monitoring and evaluation of a partnership project
  • develop a project in line with the school’s curriculum planning, assessment and reporting processes
  • nominate a key person in the school as a Project Coordinator with an appropriate budgeted time allocation for attending briefings, planning meetings, professional learning sessions and communications within the school, with the arts or cultural organisation, Arts Victoria and the broader school community
  • budget for, and attend, the Arts Victoria Extended School Residencies Induction Day in Melbourne
  • work collaboratively with the arts or cultural organisation and Arts Victoria to develop a further Professional Learning Day specifically tailored to your project, which will also need to be considered in the budget and timeline
  • provide the arts or cultural organisation with a suitable and secure work area with space for associated activities such as rehearsal, storage, access to power or IT support.

How to Apply

The 2015 round opens for Expressions of Interest on Tuesday 14 April.

STAGE 1

SUBMITTING AN EXPRESSION OF INTEREST

The Extended School Residencies grant application is in two stages:

1. Arts organisations should check their eligibility (under the "Overview) tab on this website, and if eligible fill out the "Expression of Interest" form below, and submit by close of business on Monday 18th May 2015.

Schools will be selected and invited to submit an "Expression of Interest" in consultation with the Department of Education, The Catholic Education Office and Independent Schools Victoria, and will be contacted by Creative Victoria directly.

2. Schools and arts organisations will then be paired by matching organisations' expertise with the priorities and curriculum requirements of the schools. Matched schools and arts organisations will the be supported to design a project for and complete an application in partnership. Applications are submitted by the school through the Creative Victoria grants portal from Monday 27th July 2015. Applications close on Monday 17 August 2015.

ESR_16_EOI_Arts_Orgs.docx  (DOCX, 180KB)

Assessment

Following the EOI shortlisting process that pairs arts organisations and schools (see How to Apply), a small number of schools will be invited to submit a detailed project application to Arts Victoria.

Funding criteria

Project applications are assessed by a Peer Assessment Panel, according to the following criteria:

  • Artistic Merit - strength of the artistic concept and creative process;
  • Student Learning - depth of learning across the curriculum in line with the Australian Curriculum in Victoria (AusVELS), Victorian Certificate of Education (VCE), Vocational Education and Training (VET) or Victorian Certificate of Applied Learning (VCAL);
  • Teacher Professional Learning - breadth and depth of professional learning opportunities for teachers;
  • Artist Professional Learning - breadth and depth of professional learning opportunities for artists; and
  • Partnership Model and Project Management - strength of partnership model, collaborative process, project planning, timeline and budget, in light of the scale and complexity of the project.

Assessment Process

The project applications will be assessed by an external peer panel comprised of arts and education sector representatives. The panel will assess each application against the program’s Aims and Objectives and Evaluation Criteria as described in these guidelines. Approximately six projects will be recommended for funding.

Recommendations will be made to the Minister for the Arts for the final decision. Schools will then be advised in writing of the outcome of their application.

Schools should not assume they will be successful and enter into commitments based on that assumption, before receiving formal written notification of the Minister’s decision from Arts Victoria.

Responsibilities

On January 1 2015 Arts Victoria formally transitioned into Creative Victoria, a new State Government body dedicated to supporting, championing and growing the arts and creative industries.

As a recipient of Creative Victoria funding, you are required to:

  • Notify Creative Victoria of any changes to your proposed project, especially changes in project personnel
  • Publicly acknowledge the support of the Victorian and Australian Governments using specific logos and text
  • Acquit your grant by completing a written report on the outcomes of your funded project.

Logos and Text Acknowledgement

The Creative Victoria logo device and the Australia Council logo and text acknowledgement below must be included on all promotional materials produced by the grant recipient in relation to the funded activity.

These may include (but are not restricted to):

  • Posters, fliers and brochures
  • Advertisements
  • Invitations
  • Information and education kits
  • Signage
  • Programs and catalogues
  • Websites.

Logos

 

Creative Victoria logo

 

OzCo Logo

 The size and position of the logo should be commensurate with the level of funding provided by Exended Schools Residencies program in relation other supporters.

The Creative Victoria logo device is available in a variety of formats, please take note of the guidelines for its use.

The Australia Council logo device is available to download from the Australia Council website.

Text Acknowledgement

The following text/verbal acknowledgement of Australian and Victorian Government support should be used in any speeches, media releases, interviews and other circumstances where a logo may not be possible:
[This project] is supported by the Victorian Government through Creative Victoria and by the Australian Government through the Australia Council, its arts funding and advisory body.

Acquittal Reports

When your funded activity is completed, you must provide Creative Victoria with an acquittal report within 90 days.

Failure to satisfactorily acquit funding will make you ineligible for future Arts Victoria funding and may result in action to recover the grant.

The acquittal report includes a financial reconciliation. For grants of $40,000 and over the acquittal report must include an opinion or certification by an independent auditor that verifies the financial reconciliation.

For further information go the the Acquittals page.

Contact

For further information about the program please contact:

Lisa Jennings

Partnerships Officer
T: 03 8683 3125
lisa.jennings@dpc.vic.gov.au

Erica Sanders

Senior Program Manager
T: 03 8683 3113
erica.sanders@dpc.vic.gov.au

Application resources (Stage 2)

Related resources